VMTM Privacy Policy

Effective Date: November 25, 2025

Verge Model & Talent Management ("Verge," "we," "us," or "our") is committed to protecting the privacy and confidentiality of the personal information entrusted to us by our models, talent, clients, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in the course of our business operations, which include scouting, career management, and client bookings.

1. Scope of this Policy

This policy applies to all personal information collected and processed by Verge, located in Grande Prairie, Alberta, Canada, including through our website, mobile communications, social media, and during in-person events such as model calls.

2. Information We Collect

We collect information necessary to manage the careers of our talent and to service the needs of our clients. The types of personal information collected vary depending on your relationship with Verge:

A. Model/Talent Data (Sensitive Professional Data)

This information is typically gathered during applications, open calls, portfolio reviews, and contract signing.

Identity and Contact Data: Full name, address, phone number, email address, date of birth, and gender.
Physical and Measurement Data: Height, weight, clothing sizes, shoe size, hair color, eye color, and professional measurements (bust/chest, waist, hips, etc.).
Visual Data: Professional photos (headshots, editorial, commercial), composite cards, video reels, and digital 'polaroids' taken for scouting purposes.
Background Information: Nationality, ethnicity, language skills, and special abilities (e.g., athletics, martial arts).
Financial Data: Banking details (for payment processing), tax identification number, and commission statements.
Minors: For talent under the age of 18, we require contact information for a parent or legal guardian, and often require age verification documentation.

B. Client and Vendor Data

We collect contact names, email addresses, job titles, company names, billing information, and details necessary to establish and fulfill contracts for bookings.

C. Website and Technical Data

When you visit our website, we may automatically collect standard usage data, including IP addresses, browser type, operating system, and pages viewed, often through cookies (see Section 5).

3. How We Use Your Information

We use your personal information exclusively for the purposes detailed below:

For Talent Career Management: To evaluate submissions, determine suitability for representation, negotiate contracts, and manage day-to-day scheduling.
For Client Bookings and Marketing: To create and submit talent packages to casting directors, photographers, and clients for specific jobs, including displaying approved images and professional data on our private and public model board.
For Financial Operations: To process payments, manage invoicing, and calculate commissions in accordance with agency agreements.
For Communications: To communicate urgent job offers, scheduling changes, and development opportunities.
For Legal Compliance: To comply with employment standards, tax laws, and legal requests in Canada.

4. Disclosure and Sharing of Information

We understand the sensitive nature of your data and limit disclosure to necessary parties:

Clients and Casting Professionals: Model/Talent Data (photos, measurements, name, and contact information, if required for a job) is disclosed to current and potential clients, casting directors, and affiliated third-party agencies for the sole purpose of securing employment.
Service Providers: We may share information with third-party service providers who perform business functions on our behalf, such as cloud storage providers, accountants, and payment processors. These parties are contractually obligated to protect your information.
Legal Requirements: We may disclose information if required to do so by law, court order, or governmental regulation.

5. Cookies and Tracking Technology

Our website uses cookies to enhance user experience, track site usage, and analyze traffic patterns. Cookies are small data files placed on your device. You can configure your browser to refuse cookies or to alert you when cookies are being sent. Please note that certain features of our website may not function properly without cookies.

6. Security Measures

Verge takes reasonable technical, administrative, and physical security measures to protect personal information from loss, theft, unauthorized access, disclosure, copying, use, or modification. These measures include secure servers, data encryption, and restricted access controls for sensitive Talent Data.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. Talent Data is typically retained for the duration of the management contract and for a reasonable period thereafter to facilitate industry referrals or maintain archival records.

8. Your Privacy Rights

Depending on the applicable privacy laws, you may have the right to:

Access: Request access to the personal information we hold about you.
Correction: Request correction of inaccurate or incomplete personal information.
Withdrawal of Consent: Withdraw your consent to the use of your personal information for marketing or certain other purposes, subject to contractual obligations.
Erasure: Request the deletion or removal of your personal information, subject to legal retention periods.

To exercise any of these rights, please contact our Privacy Officer (details below).

9. Contact Information

If you have any questions or concerns regarding this Privacy Policy or our practices, please contact us:

Privacy Officer Verge Model & Talent Management (Mailing address 9899 112 Ave, Ste 3, Unit 1058, Grande Prairie, AB T8V 7T2) or via email: at privacy@vmtmgmt.com

10. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any material changes by posting the new policy on our website with a new effective date.